| Seating for your group size |
A group of 15 and a group of 30 need very different rooms; undersized seating is the most
common reason a party feels crowded. |
Exact layout for your head count, seating style, and whether tables can be joined |
| Indoor or outdoor |
Lawns are pleasant in winter but hard work in May, June and during the rains. |
Whether both options are available and what happens if the weather changes |
| Food and refreshments |
Most groups care more about food than anything else, and service timing decides how the
afternoon flows. |
Buffet or fixed menu, veg and non-veg mix, welcome drink, live counters, serving time |
| Parking |
Guests arrive separately and often in their own cars. |
Number of cars the property can hold, whether parking is covered, and the walk to the venue |
| Ambience and privacy |
A shared lawn or a hall next to another function changes the mood completely. |
Whether the space is exclusive to your group or shared |
| Music and entertainment |
Some groups want a DJ or a small sound system, others just want soft background music. |
Whether you can bring your own speaker, in-house sound charges, permitted volume and cut-off time |
| Washrooms |
For an all-women group, clean washrooms close to the seating matter more than most venues
assume. |
Location relative to the seating, and whether there are enough for your group |
| Accessibility |
Older members may not manage steps, uneven lawns or long walks in the heat. |
Ground-level access, ramp availability, and how far the seating is from where cars stop |
| Season and timing |
Daytime slots are cooler and cheaper than evenings, and summer afternoons outdoors are best
avoided. |
Available slots for your date, and the latest time by which you must vacate |
| Decoration |
A theme party needs setup time, a backdrop and permission for props. |
What decor is included, whether outside decorators are allowed, and how early they can set up |
| Budget and inclusions |
Two quotes can look similar until you add taxes, extra hours and per-plate charges. |
What the package includes, what is billed extra, taxes, and the payment and cancellation terms |